Study in Italy — Self-Apply Guide (Step-by-Step)
Follow these steps to apply on your own—from choosing programs to arrival. Keep a folder for each step and rename files exactly as requested by universities.
Typical timeline – 8–16 weeks
Main intakes – SEPTEMBER
Common costs – €150–€300+ fees
Choose your program & shortlist universities
What to do
- Decide on Bachelor / Master / PhD and field of study.
- Check language: English or Italian track; note any TOLC/entrance tests.
- Shortlist 3–6 universities based on tuition, location, and deadlines.
- Record each school’s requirements, portals, fees, and deadlines.
Tips
- Public universities often have low tuition but fixed deadlines.
- Check for merit/DSU scholarships early.
- Create a spreadsheet: University, Program link, Fee, Deadline, Status.
Time: 1–3 daysOutput: short-list + spreadsheet
Prepare documents
Core files (PDF unless stated)
- Passport (valid ≥ 18 months)
- Academic certificates & transcripts (SSC/HSC/Bachelor as applicable)
- CV (Europass or similar)
- SOP/Motivation letter (1–2 pages)
- Two recommendation letters
- Passport photo (JPG, white background)
- English proof (IELTS/TOEFL/PTE) or Medium of Instruction (if allowed)
Formatting
- Combine multi-page docs into one PDF.
- File names:
Firstname_Lastname_DocumentType.pdf - Keep each file < 5–10 MB (university limits vary).
Some universities require legalized/translated copies. Check each portal’s instructions.
Time: 3–10 daysOutput: complete document pack
(If needed) CIMEA Statement of Comparability & TOLC
CIMEA
- Open an account and apply for Statement of Comparability.
- Upload diplomas, transcripts, and passport.
- Processing may take 2–4+ weeks.
Some universities accept alternative evaluation; confirm on the program page.
TOLC / Entrance tests
- Register for the relevant TOLC (e.g., TOLC-E, TOLC-I, TOLC-F).
- Pay the test fee, book a date, complete practice tests.
- Keep the score report PDF for applications.
Time: 2–6 weeksOutput: CIMEA PDF / TOLC score
Submit university applications
Portal steps
- Create account on each university portal.
- Fill personal, academic, and program info.
- Upload documents exactly as requested.
- Pay application fee and save receipt.
- Submit and note application ID.
Quality check
- Proofread SOP and CV; match program keywords.
- Ensure names/dates match your passport.
- Track each submission status in your sheet.
Time: 1–2 weeksOutput: Submitted apps + receipts
Admission decision & pre-enrolment
When accepted
- Download Offer/Pre-admission letter.
- Complete pre-enrolment on Universitaly (if required).
- Request Accommodation letter/Contract if needed for visa.
If rejected
- Request feedback (if available).
- Apply to backup options in the next round.
Time: 2–8 weeks after submission
Prepare for visa
Visa file
- Visa application form + passport photos
- Offer/Pre-enrolment letter
- Tuition fee plan or receipt (if paid)
- Accommodation proof (contract/certificate)
- Bank solvency & statements
- Travel & health insurance (1 year)
- Flight reservation (dummy) & travel plan
Book & attend
- Book a visa appointment (VFS/Embassy).
- Carry originals + photocopies; organize by index.
- Be ready for interview questions (finances, study plan, career goals).
Visa rules vary by country of residence. Always verify the current checklist on the Embassy/VFS website.
Before departure
- Confirm accommodation dates and deposit terms.
- Carry originals + attested copies of key documents in hand luggage.
- Save digital copies on cloud + email to yourself.
- Book airport pickup or learn public transport options to your city.
Arrival & post-arrival tasks in Italy
First 7–10 days
- Report to university’s international office.
- Apply for Permesso di Soggiorno (residence permit).
- Register for health coverage / SSN if applicable.
- Open a bank account and get SIM card.
First month
- Complete final enrolment and pay first installment if due.
- Attend orientation, set up student portal & email.
- Explore scholarship/DSU submissions and deadlines.
Typical Fees & Charges (guide)
| Item | Approx. Amount | Notes |
|---|---|---|
| University application/registration | €10–€60 per university | Varies by institution |
| CIMEA Statement of Comparability | ~€300 | Only if required |
| Health & travel insurance (1 year) | ~€140 | Swisscare/alternatives |
| Accommodation certificate/contract | Varies | Needed for visa in many cases |
| Visa application fee | BDT 11,000–15,000 (or local equivalent) | Pay at VFS/Embassy |
| University enrollment fees | €150–€200+ | First installment depends on ISEE/merit |
Amounts are indicative; always check current fees and policies on official websites.
FAQs
Do I need IELTS if my degree was in English?
Some programs accept a Medium of Instruction (MOI) letter instead of IELTS. Verify on the program’s requirements page. How many universities should I apply to?
Most students apply to 3–6 programs to balance acceptance chances and fees. When should I start?
Start 4–6 months before the intake: documents (2–4 weeks), CIMEA/TOLC if needed (2–6 weeks), applications (1–2 weeks), decisions (2–8+ weeks), visa (2–4+ weeks).
Want professionals to handle it for you?
We can prepare documents, submit applications, guide visa, arrange accommodation, and support post-arrival.
Disclaimer: This guide is for general planning. Requirements can change—always follow the latest instructions from the university, Embassy, and official portals.